{"id":58890,"date":"2024-02-18T13:08:16","date_gmt":"2024-02-18T10:08:16","guid":{"rendered":"https:\/\/ambylegal.by\/news\/the-companys-transition-to-electronic-document-management-in-belarus\/"},"modified":"2024-02-18T13:08:16","modified_gmt":"2024-02-18T10:08:16","slug":"the-companys-transition-to-electronic-document-management-in-belarus","status":"publish","type":"post","link":"https:\/\/ambylegal.by\/es\/news\/the-companys-transition-to-electronic-document-management-in-belarus\/","title":{"rendered":"La transici\u00f3n de la empresa a la gesti\u00f3n documental electr\u00f3nica en Bielorrusia"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_89 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<div class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/div>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Alternar tabla de contenidos\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/ambylegal.by\/es\/news\/the-companys-transition-to-electronic-document-management-in-belarus\/#Por_que_es_importante_para_las_empresas_adoptar_la_gestion_documental_electronica\" >Por qu\u00e9 es importante para las empresas adoptar la gesti\u00f3n documental electr\u00f3nica<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/ambylegal.by\/es\/news\/the-companys-transition-to-electronic-document-management-in-belarus\/#Que_debe_saber_para_implantar_la_gestion_documental_electronica\" >Qu\u00e9 debe saber para implantar la gesti\u00f3n documental electr\u00f3nica<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/ambylegal.by\/es\/news\/the-companys-transition-to-electronic-document-management-in-belarus\/#%C2%BFQue_es_un_sistema_de_gestion_documental_electronica_EDMS\" >\u00bfQu\u00e9 es un sistema de gesti\u00f3n documental electr\u00f3nica (EDMS)?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/ambylegal.by\/es\/news\/the-companys-transition-to-electronic-document-management-in-belarus\/#%C2%BFQue_es_un_sistema_automatizado_de_apoyo_documental_a_la_gestion_AS_DMS\" >\u00bfQu\u00e9 es un sistema automatizado de apoyo documental a la gesti\u00f3n (AS DMS)?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/ambylegal.by\/es\/news\/the-companys-transition-to-electronic-document-management-in-belarus\/#Como_iniciar_la_transicion_a_la_gestion_documental_electronica\" >C\u00f3mo iniciar la transici\u00f3n a la gesti\u00f3n documental electr\u00f3nica<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/ambylegal.by\/es\/news\/the-companys-transition-to-electronic-document-management-in-belarus\/#Particularidades_de_la_conexion_al_sistema_interdepartamental\" >Particularidades de la conexi\u00f3n al sistema interdepartamental<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/ambylegal.by\/es\/news\/the-companys-transition-to-electronic-document-management-in-belarus\/#Como_podemos_ayudarle_en_la_transicion_a_la_gestion_documental_electronica\" >C\u00f3mo podemos ayudarle en la transici\u00f3n a la gesti\u00f3n documental electr\u00f3nica<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/ambylegal.by\/es\/news\/the-companys-transition-to-electronic-document-management-in-belarus\/#Contactenos\" >Cont\u00e1ctenos<\/a><\/li><\/ul><\/nav><\/div>\n\n<p class=\"wp-block-paragraph\">En el entorno actual, la actividad empresarial en l\u00ednea se consolida como una modalidad de trabajo cada vez m\u00e1s demandada. Las empresas, conscientes de las ventajas de la digitalizaci\u00f3n y la automatizaci\u00f3n, implantan progresivamente sistemas de gesti\u00f3n documental electr\u00f3nica. Esto permite acelerar significativamente el intercambio de informaci\u00f3n, reducir costes temporales y financieros, y elevar los niveles de seguridad y fiabilidad de los datos. En este art\u00edculo analizamos las ventajas del paso a la gesti\u00f3n documental electr\u00f3nica en Bielorrusia y los m\u00e9todos para su implantaci\u00f3n en la econom\u00eda digital.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Por_que_es_importante_para_las_empresas_adoptar_la_gestion_documental_electronica\"><\/span>Por qu\u00e9 es importante para las empresas adoptar la gesti\u00f3n documental electr\u00f3nica<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">La transici\u00f3n hacia el intercambio electr\u00f3nico de documentos constituye un paso estrat\u00e9gico en el negocio moderno por diversas razones.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Incrementa la eficiencia operativa de la empresa al reducir los plazos de tramitaci\u00f3n y transmisi\u00f3n documental, agilizar la toma de decisiones y minimizar los errores en el flujo informativo.<\/li>\n\n\n\n<li>Favorece la transparencia y el control sobre los procesos internos, permitiendo rastrear el estado de los documentos en tiempo real y reforzar la seguridad y confidencialidad de la informaci\u00f3n.<\/li>\n\n\n\n<li>Permite recortar los gastos asociados al soporte papel, el franqueo y el almacenamiento f\u00edsico, contribuyendo a una gesti\u00f3n m\u00e1s econ\u00f3mica y respetuosa con el medio ambiente.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">En suma, la digitalizaci\u00f3n documental refuerza la competitividad de la compa\u00f1\u00eda, optimiza los procesos de trabajo y facilita una gesti\u00f3n empresarial m\u00e1s eficaz en la econom\u00eda digital.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Que_debe_saber_para_implantar_la_gestion_documental_electronica\"><\/span>Qu\u00e9 debe saber para implantar la gesti\u00f3n documental electr\u00f3nica<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Para aprovechar las oportunidades que brinda la gesti\u00f3n documental electr\u00f3nica, es preciso conocer ciertos conceptos y peculiaridades del intercambio de documentos digitales en Bielorrusia.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"667\" src=\"https:\/\/ambylegal.by\/wp-content\/uploads\/2024\/02\/online-document-verification-approval-via-smartphone-1.png\" alt=\"\" class=\"wp-image-10128\" srcset=\"https:\/\/ambylegal.by\/wp-content\/uploads\/2024\/02\/online-document-verification-approval-via-smartphone-1.png 1000w, https:\/\/ambylegal.by\/wp-content\/uploads\/2024\/02\/online-document-verification-approval-via-smartphone-1-300x200.png 300w, https:\/\/ambylegal.by\/wp-content\/uploads\/2024\/02\/online-document-verification-approval-via-smartphone-1-768x512.png 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%C2%BFQue_es_un_sistema_de_gestion_documental_electronica_EDMS\"><\/span>\u00bfQu\u00e9 es un sistema de gesti\u00f3n documental electr\u00f3nica (EDMS)?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Es una plataforma que permite el intercambio de documentos electr\u00f3nicos firmados con firma digital electr\u00f3nica (EDS). El servicio EDMS posibilita crear, recibir, enviar, tramitar y archivar documentos en la nube, ahorrando tiempo, agilizando la aprobaci\u00f3n y firma, y garantizando la integridad de la informaci\u00f3n en servidores seguros. Permite corregir errores con unos pocos clics, evitando repetir todo el ciclo de validaci\u00f3n y env\u00edo a la contraparte.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Los documentos corporativos se generan y custodian en formato electr\u00f3nico mediante estos servicios, pudiendo almacenarse en servidores propios o en la nube. Para la custodia en la nube se requiere formalizar un contrato con el proveedor, cuyos t\u00e9rminos nuestros especialistas pueden negociar en su nombre.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"%C2%BFQue_es_un_sistema_automatizado_de_apoyo_documental_a_la_gestion_AS_DMS\"><\/span>\u00bfQu\u00e9 es un sistema automatizado de apoyo documental a la gesti\u00f3n (AS DMS)?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">El AS DMS es un sistema automatizado de apoyo documental a la gesti\u00f3n en una determinada empresa. Con la ayuda del AS DMS, se crean, almacenan e intercambian documentos electr\u00f3nicos, se organizan en expedientes electr\u00f3nicos y se transfieren al archivo de la empresa para su conservaci\u00f3n. En general, el AS DMS es un sistema de gesti\u00f3n documental electr\u00f3nica en una empresa.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Mediante estos sistemas, el intercambio documental con terceros puede realizarse a trav\u00e9s de:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Correo electr\u00f3nico, firmando los documentos con EDS. Si el documento requiere la r\u00fabrica de varias partes (por ejemplo, un contrato), es indispensable que todos los firmantes dispongan de su respectiva EDS.<\/li>\n\n\n\n<li>Sistemas de gesti\u00f3n documental departamentales o corporativos. Los sistemas departamentales operan con EDS, mientras que los corporativos internos no lo exigen necesariamente.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">El procedimiento de intercambio mediante el sistema corporativo interno se regula en una normativa local (por ejemplo, un reglamento). Nuestros consultores le ayudar\u00e1n a redactar este documento tras analizar los flujos de trabajo de su empresa.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Como_iniciar_la_transicion_a_la_gestion_documental_electronica\"><\/span>C\u00f3mo iniciar la transici\u00f3n a la gesti\u00f3n documental electr\u00f3nica<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Paso 1. Selecci\u00f3n del sistema de gesti\u00f3n documental<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Es necesario examinar los procesos de creaci\u00f3n documental de la empresa \u2014volumen de documentos por tipolog\u00eda, circuitos de tramitaci\u00f3n, etc.\u2014 para definir los requisitos t\u00e9cnicos exigibles a la plataforma.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Paso 2. An\u00e1lisis de la conexi\u00f3n al sistema interdepartamental de gesti\u00f3n documental<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Si el sistema corporativo se conecta a la plataforma interdepartamental, la empresa podr\u00e1 intercambiar documentos con otras entidades y organismos p\u00fablicos. Existe un cat\u00e1logo oficial de sistemas homologados (37 en total), cuya elecci\u00f3n puede consultar con nuestros expertos.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Paso 3. Designaci\u00f3n de responsables de la implantaci\u00f3n del EDMS<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Habitualmente se constituye un grupo de trabajo encargado de evaluar las necesidades corporativas y fijar las especificaciones del sistema.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Paso 4. Adquisici\u00f3n e implantaci\u00f3n del sistema<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">1. An\u00e1lisis de las ofertas de los proveedores del mercado.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">2. Adquisici\u00f3n del software y contrataci\u00f3n del mantenimiento.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">3. Elaboraci\u00f3n de un plan de despliegue gradual basado en las necesidades y tipolog\u00eda documental. Se recomienda iniciar la implantaci\u00f3n con aquellos documentos que no precisen archivo hist\u00f3rico; los expedientes con un plazo de conservaci\u00f3n inferior a 10 a\u00f1os pueden mantenerse en el propio sistema donde se crearon.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">La empresa puede mantener un r\u00e9gimen documental mixto, combinando el formato electr\u00f3nico y el papel para un mismo tipo de documento.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">4. Formaci\u00f3n del personal en el uso de la plataforma.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">5. Puesta en explotaci\u00f3n del sistema.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">6. Regulaci\u00f3n formal del funcionamiento y operativa del EDMS en la normativa interna de la empresa.<\/p>\n\n\n<div class=\"bcta bcta--post \">\r\n    <div class=\"bcta__title title\">Abogados de derecho societario en Bielorrusia<\/div>\r\n    <div class=\"bcta__snippet\">\u00a1Obtenga asesoramiento jur\u00eddico en derecho societario para empresas y personas jur\u00eddicas en Bielorrusia y proteja e impulse su negocio!<\/div>\r\n        <div class=\"bcta__more\">\r\n        <a href=\"https:\/\/ambylegal.by\/es\/services\/corporate-law\/\" class=\"btn btn--outline\">\r\n\t\t\tM\u00e1s            <span class=\"btn__icon btn__icon--arrow\"><\/span>\r\n        <\/a>\r\n    <\/div>\r\n    <\/div>\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Particularidades_de_la_conexion_al_sistema_interdepartamental\"><\/span>Particularidades de la conexi\u00f3n al sistema interdepartamental<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Paso 1. Solicitud de organizaci\u00f3n del canal de comunicaci\u00f3n<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Se presenta una solicitud ante el Centro Nacional de Servicios Electr\u00f3nicos para habilitar un canal de comunicaci\u00f3n seguro, la cual se remite al operador de telecomunicaciones correspondiente.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Paso 2. Formalizaci\u00f3n del contrato con el proveedor<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">La empresa suscribe el correspondiente acuerdo de servicios con el proveedor.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Paso 3. Adquisici\u00f3n de claves personales de firma digital electr\u00f3nica (EDS)<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Las claves personales de firma electr\u00f3nica digital (EDS) son necesarias para que los empleados de la empresa puedan intercambiar documentos en el sistema interdepartamental de gesti\u00f3n documental. Se recomienda que los empleados que tengan derecho a firmar documentos en nombre de la empresa obtengan claves personales de EDS.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Paso 4. Solicitud de conexi\u00f3n al sistema interdepartamental<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Se tramita de forma telem\u00e1tica en la web del Centro Nacional de Servicios Electr\u00f3nicos. Nuestros expertos le asesorar\u00e1n sobre los requisitos y le asistir\u00e1n en su preparaci\u00f3n.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Como_podemos_ayudarle_en_la_transicion_a_la_gestion_documental_electronica\"><\/span>C\u00f3mo podemos ayudarle en la transici\u00f3n a la gesti\u00f3n documental electr\u00f3nica<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Nuestros profesionales son especialistas experimentados en gesti\u00f3n documental electr\u00f3nica. Podemos:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Asesorarle en todo el proceso de transici\u00f3n al formato electr\u00f3nico.<\/li>\n\n\n\n<li>Auditar los flujos documentales y definir los requerimientos t\u00e9cnicos del sistema.<\/li>\n\n\n\n<li>Elaborar la documentaci\u00f3n jur\u00eddica precisa para la implantaci\u00f3n del EDMS.<\/li>\n\n\n\n<li>Representarle en la negociaci\u00f3n y firma de los contratos con los proveedores.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Contactenos\"><\/span>Cont\u00e1ctenos<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Si tiene cualquier consulta relacionada con la transici\u00f3n a la gesti\u00f3n documental electr\u00f3nica, \u00a1estaremos encantados <a href=\"https:\/\/ambylegal.by\/es\/contact-us\/\">de ayudarle<\/a>! Nuestra dilatada experiencia le asistir\u00e1 en la resoluci\u00f3n de cualquier controversia.<br>Para su comodidad, dispone de opciones de comunicaci\u00f3n por tel\u00e9fono y correo electr\u00f3nico:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>+375 29 505 10 51 (WhatsApp\/Telegram\/Viber);<\/li>\n\n\n\n<li>info@ambylegal.by.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>En el entorno actual, la actividad empresarial en l\u00ednea se consolida como una modalidad de trabajo cada vez m\u00e1s demandada. Las empresas, conscientes de las ventajas de la digitalizaci\u00f3n y la automatizaci\u00f3n, implantan progresivamente sistemas de gesti\u00f3n documental electr\u00f3nica. Esto permite acelerar significativamente el intercambio de informaci\u00f3n, reducir costes temporales y financieros, y elevar los [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":7630,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[3828],"tags":[],"class_list":["post-58890","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>La transici\u00f3n de la empresa a la gesti\u00f3n documental electr\u00f3nica en Bielorrusia I Amby Legal<\/title>\n<meta name=\"description\" content=\"La transici\u00f3n de las empresas a la gesti\u00f3n documental electr\u00f3nica en Bielorrusia. 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