Setting up a representative office will ensure a smooth and successful entry of your company into new markets.

What is a representative office of a company in Belarus?

A representative office in Belarus is a non-legal entity extension of a foreign company designed to promote its interests and explore business opportunities within the country.

It cannot engage in commercial activities but can represent the parent company, conduct market research, facilitate contracts, and support local customers. Establishing a representative office in Belarus offers foreign companies a strategic foothold to access the Belarusian market, understand its dynamics, and build relationships with potential partners and clients.

What does it mean to open a foreign branch office in Belarus?

Opening a branch office requires obtaining necessary permits and complying with local regulations. It can be a beneficial move for companies seeking a physical presence in Belarus to enhance visibility, build trust, and lay the groundwork for future expansion.

What are the advantages of opening a representative office in Belarus?

A representative office in Belarus offers foreign companies several advantages. It serves as a gateway to the Belarusian market, providing a physical presence and facilitating local operations. By establishing a representative office, companies can:

Conduct market research: Gain valuable insights into consumer preferences, market trends, and competitive landscape.

Build brand awareness: Promote products and services effectively to local businesses and consumers.

Provide localized customer support: Enhance customer satisfaction and build loyalty.

Network with local partners: Identify potential collaborators, distributors, and suppliers.

Ensure regulatory compliance: Stay compliant with local laws and regulations.

A representative office can be a strategic investment for foreign companies looking to expand their business in Belarus and capitalize on the country’s growing market.

What a foreign company can do via a representative office in Belarus

A representative office in Belarus allows foreign companies to establish a local presence without fully registering as a Belarusian entity. Through this office, companies can conduct market research, explore business opportunities, and promote their products or services. They can also liaise with potential partners, clients, and government bodies. However, representative offices cannot engage in commercial activities or generate revenue directly. Instead, they serve as a bridge between the foreign company and the Belarusian market, facilitating communication and gathering valuable insights to inform future business decisions. This setup is often used as a first step towards full market entry.

Our services

Comprehensive support at all stages

Our experienced team provides expert guidance and assistance throughout the entire registration process, ensuring a smooth and efficient experience.

Legal entity name approval

We meticulously review and suggest appropriate name options that comply with local regulations and effectively reflect your company’s identity.

Preparation of all necessary documents

Our dedicated professionals meticulously prepare all required documents, ensuring accuracy, completeness, and adherence to legal standards.

Documents to open a bank account

We streamline the process of opening a corporate bank account by providing comprehensive support and preparing all necessary documentation.

Obtaining a seal for a legal entity

We assist in obtaining the official seal required for your legal entity, ensuring compliance with local regulations and facilitating business operations.

Management company services

Our expert management team offers comprehensive services to oversee your company’s operations, including financial management, administrative tasks, and compliance with local regulations.

Which organizations can register a foreign representative office in Belarus

Foreign commercial company

A business entity established outside of Belarus with the primary purpose of generating profit.

Foreign non-commercial enterprise

A non-profit organization established outside of Belarus with the aim of achieving specific social, cultural, or scientific objectives.

Foreign educational institution

An educational institution established outside of Belarus that provides formal instruction and training programs.

What is the difference between an accredited representative office and a subsidiary in Belarus?

Taxation of a branch of a foreign company

Branch offices are subject to corporate income tax on their Belarusian-sourced income.

Licensing of a branch office of a foreign company

Branch offices generally do not require separate licensing, but may need permits or registrations depending on their activities.

Who can open a branch office in Belarus?

Foreign commercial companies and certain non-commercial organizations can establish branch offices.

Employing foreigners in a branch office

Foreign companies can employ foreign citizens in their branch offices, subject to obtaining necessary work permits and complying with labor regulations.

Opening Process

Name Approval

Verify the proposed name’s availability and compliance with local regulations. Ensure it is unique, not misleading, and does not infringe on existing trademarks.

Selecting a Legal Address

Choose a suitable address for your company’s registered office. Consider factors such as location, accessibility, and potential tax benefits.

Selecting an Activity Cod

Determine the specific economic activities your company will engage in. This classification will impact your tax obligations and regulatory requirements.

Preparation of Articles of Association

Draft a comprehensive document outlining your company’s structure, objectives, governance, and shareholding. Ensure it complies with local legal standards.

Filling in the Application for Registration

Complete the official registration form with accurate and complete information. Double-check for any errors or omissions.

Payment of State Duty

Pay the required government fee for registration. The amount may vary depending on the type of legal entity and specific circumstances.

Submission of Documents to the Registration Authority

Submit all necessary documents to the relevant government agency. Ensure that all required documents are included and properly formatted.

Making a Seal

Obtain a company seal, which is required for official documents. The seal typically contains the company’s name and registration number.

Submission of Documents to the Tax Authorities

Opening a Bank Account

Establish a corporate bank account for financial transactions. Choose a reputable bank and provide the necessary documentation.

Obtaining EDS / GUSSUOC

Acquire an electronic digital signature or a unified state system for identification and authentication. These digital tools are essential for conducting business transactions electronically.

Why us

Turnkey Solutions

We offer comprehensive services, handling all aspects of the process from start to finish. You can rely on our expertise to guide you through every step.

Confidentiality

Your business information is treated with the utmost confidentiality. We adhere to strict privacy standards and ensure that your sensitive data is protected.

Professional Accountantsбухгалтеры

Our team of experienced accountants possesses the knowledge and skills to provide expert guidance and support. We are dedicated to delivering accurate and reliable financial advice.

High-Quality Services

We are committed to providing high-quality services that exceed your expectations. Our attention to detail, efficiency, and professionalism ensure that your business needs are met effectively.

Quick Turnaround

We understand the importance of timely delivery and strive to complete tasks efficiently. Our streamlined processes and dedicated team allow us to deliver results promptly.

Foreign Citizen Support

We are experienced in working with foreign citizens and understand the unique challenges they may face. Our team is equipped to provide tailored assistance and guidance.

FAQ

How to open a representative office?

To open a representative office in Belarus, you’ll need to follow several key steps:

Gather Required Documents: Prepare the necessary documentation, including a power of attorney, company registration documents, and information about the appointed representative.
Submit Application: Submit the application to the Ministry of Foreign Affairs or the Ministry of Economy, depending on your company’s activities.
Obtain Permit: Await the decision on your application. If approved, you’ll receive a permit to open a representative office.
Register with Local Authorities: Register your representative office with the tax authorities, social security fund, and other relevant government bodies.
Open a Bank Account: Establish a corporate bank account in Belarus.

What documents are required and where shall I submit them?

The specific documents required may vary depending on your company’s type and activities. However, generally, you’ll need to submit:

A power of attorney authorizing a representative to act on your company’s behalf.
Copies of your company’s registration documents.
Information about the appointed representative, including their passport and employment contract.
A business plan outlining your proposed activities in Belarus.

Submit the documents to the appropriate government agency, which is typically the Ministry of Foreign Affairs or the Ministry of Economy.

When will the decision to issue a permit to open a representative office be made?

The processing time for a permit can vary. However, it generally takes several weeks to a few months. The specific timeline may depend on the complexity of your application and the workload of the government agency.

In which cases will it not be possible to open a representative office?

There are certain circumstances where a permit may be denied, such as:

If your company has a history of violations of Belarusian laws or regulations.
If your proposed activities conflict with Belarusian national interests or security.
If the information provided in your application is incomplete or inaccurate.

What actions should be taken after obtaining a permit to open a representative office?

Once you receive the permit, you should:

Register your representative office with the tax authorities, social security fund, and other relevant government bodies.
Open a corporate bank account.
Hire local staff or appoint a local representative.
Commence your operations in Belarus.

Can I open a representative office on my own?

It’s possible to open a representative office on your own, but it’s often advisable to seek assistance from local experts or legal counsel. They can guide you through the process, ensure compliance with local regulations, and help you navigate any potential challenges.

Contact us

Lawyer

Legal assistance is provided by advocate Anton Grinewich, Specialized Legal Bar No. 2 in Minsk.
E-mail

info@ambylegal.by
Address

Office: 1 Krasnaya str., Minsk, Republic of Belarus Postal address: 1 Krasnaya str., Minsk, Republic of Belarus
Working hours

Monday-Friday 9:00-19:00

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